BOROUGH OF BOUND BROOK PLANNING BOARD JANUARY 9, 2003 REORGANIZATION MEETING CALL TO ORDER The meeting was called to order by chairman Robert Fazen at 7:30 p.m. in the Council Chambers, 230 Hamilton Street. ROLL CALL Present were:  Mr. Ryan, Mr. Gaglia, Mr. Fazen, Mr. Krauser, Ms. Ackerman, Mrs. Pournaras and Mr. Fasanello. Also present were Mr. Rodgers, board attorney; Mrs. Doyle, planner; Mr. Cilo, board engineer; and Mrs. Malone, recording secretary. COMPLIANCE STATEMENT This meeting is being held in compliance with the “Open Public Meetings Law.”   The requirements of the Law have been met.  The Annual Meeting Notice has been posted in the Municipal Building, filed with the Municipal Clerk, and forwarded to the Bound Brook Chronicle in January, 2002. SALUTE TO THE FLAG RE-ORGANIZATION OF THE BOARD Mr. Ryan made a motion, seconded by Mr. Gaglia, to nominate Robert Fazen as Chairman.  Unanimous. Mr. Gaglia made a motion, seconded by Ms. Ackerman, to nominate Keith Krauser as Vice Chairman.  Unanimous. Mr. Ryan made a motion, seconded by Mr. Krauser, to nominate Mr. Gaglia as Board Secretary.  Unanimous. Mr. Krauser made a motion, seconded by Mr. Gaglia, to nominate Michael Rodgers as Board Attorney.  Unanimous. Mr. Krauser made a motion, seconded by Mr. Ryan, to nominate John Cilo as Board Engineer.  Unanimous. Mr. Krauser made a motion, seconded by Mr. Gaglia, to nominate Scarlett Doyle as board Planner.  Unanimous. Mr. Krauser made a motion, seconded by Mr. Gaglia, to nominate Barbara Malone as Recording Secretary.  Unanimous. OFFICIAL NEWSPAPERS Mr. Ryan made a motion, seconded by Mr. Gaglia, to name the Bound Brook Chronicle as the official newspaper.  There was some discussion regarding the Chronicle's lack of professionalism.  Motion carried. Mr. Ryan made a motion to name the Courier-news as a second official newspaper, seconded by Ms. Ackerman and carried. ADOPTION OF BY-LAWS The existing by-laws were adopted by the board. 2003 MEETING DATES:      January     9, 23               July               10, 24      February     13, 27               August          14, 28      March          13, 27               September          11, 25      April          10, 24               October          9, 23      May          8, 22               November          13      June          12, 26               December          11      January 8, 2004 - Reorganization Meeting Mr. Fazen announced the above official meeting dates for 2003.  Mrs. Malone will post the dates and make sure Mr. Brodbeck gets a copy. MINUTES OF PREVIOUS MEETING A motion was presented by Mr. Gaglia, seconded by Mr. Krauser, to approve the minutes of the December 12, 2002 meeting.  Carried unanimously. ANNOUNCEMENTS Mr. Fazen reported he has to turn in to the budget tomorrow.  He has included money for education; members were invited to call him if they are interested in taking any courses.  They should also let him know if they have any additions to the budget. AGENDA Reorganization is the only item on the agenda. OPEN TO PUBLIC           No comments at this time. PUBLIC HEARINGS (none) NEW BUSINESS Mr. Ryan reported the county bought 15 acres of land from the quarry and offered it to Bridgewater to be used for shared services, free of charge, with Bound Brook for a new municipal garage (between Route 22 and Chimney Rock Road).  A meeting is planned with the Federal Government to report that Bound Brook will join with the county for use of the property.  Mr. Fazen congratulated Mr. Ryan on the project. FUTURE APPLICATION SCHEDULE January 23:     #12-02, Holubowicz (105 Hardy, subdivision)           #07-02, Springkey (314 Winsor, use variance)           #19-02, Foreign Car Werks (247 W. Union, use variance) Bound Brook Theater subdivision (informal hearing)  -- they want to separate the theater from the rest of the building. February 13     Mr. Fazen will ask Bound Brook Board of Education to attend. OLD BUSINESS Compliance Review Board:  Mr. Fazen is willing to become involved in this committee.  Mrs. Pournaras has requested copies of resolutions and would be interested in serving on the committee.  Mr. Fazen passed out pictures of “Clean Bubbles” and the former Lilaine's properties.  There are a number of violations that he noticed.  He expects that the Compliance Review Committee would come before the board with similar pictures and concerns. Mrs. Pournaras feels that everyone has neon “open” signs, but most of them do not have resolutions prohibiting this.  She considers open signs very important to a business.  She noted that tinted windows make her restaurant appear closed.  Mr. Fazen said neon signs are prohibited, and if the code enforcement official chooses to enforce it he can.   Mr. Rodgers reminded the board about why the committee was formed.  One of the concerns was that the building inspector might ignore these violations.  The committee was to publicize the violations, possibly in the newspapers.  A letter was to be written by the committee on each violation.   It was also felt that the committee would look at site plans and maps, as well as resolutions.  There are a lot of properties in violation that might not have a recent resolution; this makes more work for the committee. The letters should go to the zoning officer, as distinguished by Mrs. Doyle.  This may or may not be the same person as the construction code official. Mr. Fazen feels the committee should report at every meeting.  At the end of the meeting he will prepare a letter to be addressed to the zoning officer.  If anyone on the board sees anything that they think is not in compliance, they should report it to this committee.   The committee will consist of Mr. Fasanello, Mrs. Pournaras and Mr. Fazen.  Mr. Fazen, seeing no objection from the board, appointed this committee. Site Plan Review Board:  Mr. Krauser will continue to chair the committee and Mr. Gaglia and Mr. Fasanello will serve.   Coordination with Redevelopment Advisory Board:  Paul St. Onge was introduced as Administrator of the Board; he will provide the planning board with minutes of their meetings. COMMUNICATIONS None presented. MISCELLANEOUS BUSINESS REVIEW OF THE MASTER PLAN:  It will be published in its final form this year.  Mr. Fazen asked the board for comments; he has received comments from Mrs. Pournaras which show that she has given the ordinance a lot of thought.  A final review is scheduled for February 27.  He would like to have any comments by February 20.  Mrs. Doyle reminded the board that only written comments will be accepted, and they should be funneled through Mr. Fazen (or provide copies to everyone if e-mailed).  Mr. Fazen advised that the main effort should be to take the portion you want to address and rewrite it with a specific recommendation.  On February 27 the public hearing date will be set. Mr. Cilo said the Army Corps will be issuing a contract on building behind the levee.  He feels it would be helpful if the Master Plan could be adopted by mid-year.  They have hired a consultant to write a Flood Plain Management Plan, and it will tell us what can be done in the revised flood zone.  It ultimately has to be approved by FEMA, Mr. Cilo said.  Bound Brook comprises only 1/6 of the whole plan. Mr. Cilo and Mr. Fazen both attend monthly meetings with the Army Corps of Engineers; they are basically on schedule and under budget. COMMUNICATIONS A letter from Mr. Scagliotta's attorney has been distributed to members. RESOLUTIONS Valley Bank's resolution will be postponed for two weeks at their request #18-02, Arias, 207 East Main Street -- #6 says the signage shall conform to the borough's sign ordinance and be approved by the borough's sign committee; Mr. Fazen said there is no such thing.  Mrs. Pournaras said there are four members of the sign committee for the DMC.  People have been referred to them.  It will just have to conform to the ordinance, and any citizen can bring it to the code enforcement officer or the board's committee.  The sentence will be ended after “conform to the ordinance.”   Mrs. Doyle will write to Doug Reina and asked what the status of the sign ordinance is.   Under #11, Mr. Gaglia suggested that rubbish be placed in the dumpster. Mrs. Pournaras asked if a time limit should be set for removal of signs; Mr. Fazen did not think it was a good idea. Motion presented by Mrs. Pournaras, seconded by Mr. Krauser, to approve the resolution.  Motion carried 6-0-1 (Mr. Fasanello did not vote, since he had not attended the hearing.) #15-02, Yannetta, 133 West Maple Avenue Motion presented by Mr. Krauser, seconded by Mr. Ryan, to approve it as written.  Motion carried 6-0-1 (Mr. Fasanello did not vote, since he had not attended the hearing.) #14-02, Jimenez, 114 Linden Avenue Motion presented by Mr. Krauser, seconded by Mr. Gaglia, to approve the resolution.  Mrs. Pournaras corrected the spelling of the applicant's name to Rosario.  Motion carried 6-0-1 (Mr. Fasanello did not vote, since he had not attended the hearing.) ADJOURNMENTNEXT MEETING Motion presented by Mrs. Pournaras, seconded by Mr. Fasanello, to adjourn the meeting at 8:20 p.m.  Unanimous.                                    Respectfully submitted,                                    Barbara A. Malone                                    Recording Secretary